Additional Information

Longstock Parish Council Meeting Minutes
(to be formally adopted by the Parish Council)
Monday 11th June2018 in Longstock Village Hall

Present:

Cllr Sophie Walters (SW) - Chairman
Cllr David Burnfield (DB)
Cllr Ivan Gibson (IG)
Cllr Charles Grieve (CG)
Cllr Rebecca Griffiths (RG)
Cllr John Milne
Cllr Selina Musters (SM)

Clerk John Musters and one member of the public

1. Apologies. Mr Colin McIntyre (CM) (Leckford Estate)  
2. Minutes of Meeting of 21st May2018: Agreed for adoption and signed.  
3. Matters Arising:  
  Highways and Lengthsman: (1) Clerk had again hastened action to repair/replace the warning signs at Blue Ridge junction, outstanding since being passed to the contractor on 20th February, and this time copied the County Councillor.   (2)  Highways had done a part-repair of potholes on the Fullerton to Longstock Park road, but more work was clearly needed.  Clerk had enquired of Highways and awaited a reply.   (3) The grass verges on the A30 dual carriageway at the Danebury Road junction had been cut with impressive promptness after being reported.  The verges at Whiteshape bridge however were a problem for traffic exiting The Bunny, and more scalpings (not sharp flints) were needed to fill holes in the passing places on The Bunny. (4)  CG would check regularly for footpath work that the Lengthsman could undertake. ACTION:
Cllr Grieve,
Clerk
  Recreation Ground Car Park.  Actions identified in minutes of May meeting still applied.  
4. Planning Applications:

Upper Manor Farm (internal alterations, part retrospective; Listed Building consent required) – with TVBC for consideration.
Boundary Cottage (demolish and replace garage; part demolish and replace areas of house) – TVBC permission. 
T est Lodge
(replace existing with extension to provide kitchen and new porch; internal alterations) – to Northern Area Planning Committee 21st June. 
Longstock Park Nursery (resurface overflow parking area) – with TVBC for consideration.

ACTION:
Clerk
5. Finance: With income and expenditure well below the £25,000 threshold, a Certificate of Exemption (from external audit) had been completed and sent to auditors on 31st May.  However full documentation under the Annual Governance and Accountability Return requirements would still need to be displayed on the website before the end of June. ACTION:
Clerk
6. General Data Protection Regulations: GDPR was now in effect from 25th May and councillors were all operating on a gmail account for parish council business separate from personal e-mail contact addresses.  Clerk was still updating privacy notices and policies to reflect change from DPA. ACTION:
Clerk
7. Councillors’ Reports  
  Affordable Housing: (DB). NTR  
  Allotments, Cemetery, Trees: (IG). (1) The tree growing through the hedge in the SE corner of the cemetery by the telegraph pole remained to be taken out, which IG agreed to do.  (2)  The family responsible for Plot 35A needed to clear the pots etc from the length of the grave and place all at the headstone so that the site could be mown.  Clerk would contact them. ACTION:
Cllr Gibson, Clerk
  Footpaths and Transport: (CG). NTR from CG; IG would speak to Peter Read re cutting footpath 6. ACTION:
Cllr Gibson
  Test Valley School: (RG). NTR  
  Environment.: (JM). JM had completed a short survey commissioned by HALC into fly tipping.  
  Village Hall: (SM). (1)  Hall - NTR from SM.  There was some criticism about the state of the plastic chairs in the hall, most of which were nearly 30 years old and it was felt we could do better (eg as Stockbridge had done).  It was pointed out that our limited storage capacity allowed comfortably for the present chairs stacked in 12s, but that larger ‘padded’ chairs could take up too much space.  However clerk undertook to cost replacements.  (2) Lighting.  After a visit from an Aldershot-based firm, SM had positive news on replacement street lights.  They could retro-fit existing lanterns with LED and would not have to replace all existing columns and brackets, which had been the earlier advice, so saving many ££ 000s.  Having briefed the parish council on what the firm had said about mechanics of the switchover, traffic control during the work and future maintenance, she was given the go-ahead in principle to engage the firm to do the necessary work.  As councillors agreed a preference for ‘heritage’ style lights (say five) in the centre of the village, and just replacement LED for SOX elsewhere, SM would get costings for that. ACTION:
Cllr Musters, Clerk
  Playground and Website: (SW). TThe annual RoSPA inspection had been completed; there were no issues of immediate concern.  
  Leckford Estate: In his absence, CM had sent a message thanking all who had organized or visited the Open Farm Sunday at the weekend.  With over 2,000 visitors it had raised the profile of the LEAF charity.     
8. Correspondence: In addition to regular e-updates from HALC we had heard from: (a) HALC, with on-line survey into fly tipping, passed to JM; (b) HCC, with agenda for a meeting of parish council transport representatives 16th June, passed to CG; (c) Minutes of TVAPTC meeting 24th May, passed to SW, DB and IG; (d) TVBC re an electric car ‘event’ in Romsey 29th June, passed to all; (e) confirmation from HCC that the S106 developer contribution arising from Charity Farm House could not be spent on replacement lighting or resurfacing the rec ground car park, but only on “developing or implementing new transport systems” in the parish.  
9. Any Other Business/Public Comment: DB complained about the speed of traffic on the Danebury Road, a concern echoed by David Warner in the audience.  Clerk would raise with the police.  David Warner also mentioned the potential hazard of wooden posts that had been placed in the verge outside Long Barn – SW would raise with the owners. ACTION:,
Chairman,
Clerk
12. Date of Next Meeting: Monday 9th July 2018 at 7.:00pm.   
  Cheques Signed:

065 - I R Gibson- Grass Cutting (1st Qtr) -£500.00
066- HPFA - Annual pRoSPA Inspection  - £109.20

 
  The Chairman closed the meeting at 20:50  
  Download the pdf version of the Longstock Parish Council Meeting Minutes