Additional Information

Longstock Parish Council Meeting Agenda
Monday 20th November 2017 in Longstock Village Hall

1. Apologies for Absence Clerk
2. Minutes of Meeting 16th October 2017 Chairman
3. Matters Arising:  
  Highways Clerk
  Street lights replacement programme Clerk
  Bus Shelter picket fence Clerk
  Remembrance Sunday wash-up Cllr Grieve, Clerk
4. Planning Applications Clerk
  Barn Cottage  
  Upper Manor Farm  
  Poplars Farm  
  Carbery House  
  Recreation ground  
  Fishmore House  
5. Finance Clerk
6. Councillors’ Reports (if not covered under other Items):  
  Housing Cllr Burnfield
  Allotments, Cemetery and Trees Cllr Gibson
  Footpaths and Transport Cllr Grieve
  Test Valley School Cllr Griffiths
  Environment Cllr Milne
  Village Hall Cllr Musters
  Playground & Website Cllr Walters
  Leckford Estate Mr McIntyre
7. Community Governance Review Clerk
8. Correspondence Clerk
9. Any Other Business/public comment  
10. Date of Next Meeting:  Monday 18th December 2017  
  Download the pdf version of the Longstock Parish Council Meeting Agenda  

Longstock Parish Council Meeting Minutes
(to be formally adopted by the Parish Council)
Monday 16th October 2017 in Longstock Village Hall

Present:

Cllr David Burnfield (DB)
Cllr Ivan Gibson (IG)
Cllr Charles Grieve (CG)
Cllr Rebecca Griffiths (RG)
Cllr John Milne (JM)
Cllr Selina Musters (SM)

Clerk John Musters, Mr Colin McIntyre (CM) (Leckford Estate) and three members of the public.

1. Apologies: Chairman, Cllr Sophie Walters.  In her absence Cllr Burnfield took the chair.  
2. Minutes of Meeting of 18th September 2017:  Agreed for adoption and signed.  
3. Matters Arising:  
  Highways and Lengthsman: (1) The missing playground sign from opposite Verlynch Cottages had been reported to HCC.  (John Standfield, attending, remarked that he had seen the sign lying in the verge.  DB said he would investigate).  (PMN: Cllr Musters had examined the sign and reported the fact to HCC, who would send a missing part to allow the Lengthsman to re-fix it).  (2)  Hampshire Constabulary would place a Speed Data Recorder beside Test Lodge to measure traffic speeds and frequency in both directions before deciding if any further action was required. (3)  Spare parts for the existing low pressure sodium street lights would not be made after 2019.  SSE’s engineer had inspected all 14 street lights with the clerk and sent a list of recommended replacements with LED lamps and rough costings.  Clerk would create a spreadsheet and pass to councillors for discussion at the November meeting.  (4)  DB said that the left turn sign into Bottom Road on the Danebury Road had been knocked out.  Clerk to report. (4) The Lengthsman would start erecting footpath signs later this month, and complete the work in November. ACTION:
Clerk
  Henry Smith Charity: The annual return had been completed, with a balance of £155 taken forward to the new year on 1st October.  
  Remembrance Sunday:  CG confirmed arrangements with The Peat Spade.  Clerk said that Madeleine Hedley as Lay Worship Leader would again conduct the service, and that the police would provide ‘Police – Slow’ signs on the approaches to the memorial.  Councillors were unanimous in wishing to block traffic movement completely during the service, especially but not only during the 2 minutes silence.  This would mean the ‘open square’ of attenders would need to spread right across the road, or barriers would be needed.  (PMN: further thought needs to be given to this, since road closures require clearance from HCC/police.  Clerk to follow up).  Wreath laying – Daisy Burnfield would do so for the parish council if free from military commitments elsewhere, otherwise chairman if she is there.  If not, IG would be happy to stand in.  SM would again lay a wreath for the Women’s Institute.  Last Post and Reveille would be on tape; Tim Nedas, attending, kindly offered to arrange if not otherwise being provided.    ACTION:
Clerk
4. Planning Applications:

Barn Cottage (amendments to approved plans for house and ancillary building) – with TVBC for decision. 
Sindle Cottage (replace staircase, doors and windows) – TVBC consent.
Fishmore House, Stockbridge (ex-Hunters Lodge) (erect garden store and garden room) – PC objection to garden room.
Recreation Ground car park
– documents passed to TVBC but not yet registered. 
Upper Manor Farm (change of use of barn/garage into art gallery and office) – PC support.
Poplars Farm (Class Q, change of use of barn into single dwelling) – notification only, PC can comment if wished.

Chairman had decided not to write to TVBC Planning Department on Longstock’s experiences with apparent inconsistencies in planning decisions (see Item 4, Minutes of 18th September).

 
5. Finance. (a) Annual insurance had been renewed at a £967.15 premium for a 3-year Long Term Agreement. (b) Clerk took councillors through the mid-year reconciliation against budget.  Income (newsletter advertising) was on track; likewise expenditure, except for greater than planned outgoings under Section 137, with repairs to playground equipment.  The budget for street lights maintenance would also be exceeded if the programme to replace lights (see Item 3(a)(3) above) were to start this financial year.  (c) Councillors unanimously voted £35 for the sponsored annual prize for Test Valley School and £100 for the Remembrance Day wreath. ACTION:
Clerk
6. Councillors’ Reports  
  Affordable Housing: (DB). Word back from the RHE is still awaited.  
  Allotments, Cemetery, Trees: (IG). (1) Cemetery – it was noted that the wood barrier round the centre bed had been renewed.  The new cemetery noticeboard had been ordered which the Lengthsman would be tasked to erect on arrival.  Work on cemetery hedges was progressing.  
  Footpaths and Transport: (CG). NTR  
  Test Valley School: (RG). NTR  
  Environment.: (JM). The hedge on the right immediately before the main Bunny bridge coming from Longstock was obscuring oncoming traffic.  IG agreed to cut it back. ACTION:
Cllr Gibson
  Village Hall: (SM). The annual John Spedan Lewis lecture had been well attended and they had booked again for next autumn.  
  Playground and Website: (SW). NTR  
  Leckford Estate: The fishing season had ended and harvest was nearly complete.  Work had started on the golf course, increasing the number of holes – the first such increase for nearly 90 years.  
7. 2018 Meetings Dates:  It was agreed to meet on the second Monday each month, with exceptions in May and December.  The agreed dates are: 8th January, 12th February, 12th March, 9th April (APA), 21st May (AGM), 11th June, 9th July, 10th September, 8th October, 12th November, 3rd December.  
8. Correspondence:  In addition to regular e-updates from HALC we had heard from: (a) DCLG, with Precept capping consultation, which clerk would complete; (b) HCC, re launch of a £1 million Community Matching Fund scheme for Super Fast Broadband; (c)  NALC, with consultation paper on planning for the right homes in the right places – passed to DB for completion; (d) CPRE’s input to (c) – passed also to DB; (e) TVBC, with result of Local Boundary Commission electoral review of the Borough; (f)  Army Air Corps Centre re their Community Engagement Event on 2nd November; (g) Action Hampshire, re DPA General Data Protection Regulations to be implemented from May 2018. ACTION:
Cllr Burnfield,
Clerk
9. Any Other Business/Public Comment:  Clerk reported on HALC’s 70th anniversary celebration that he and the chairman had attended; and in chairman’s absence he read her report on the TVBC Planning Workshop in Stockbridge.  From the public, John Standfield asked the parish council to discuss the state of the bus shelter and whether the rotten picket fence could be removed to allow him to leave a car there off the road – he said he would then be responsible for maintenance of the shelter.  This would be put on the agenda for November meeting.  He also suggested arranging a fund-raising car boot sale, which councillors supported in principle.  Annette Standfield complained about the speed of large tractors through the village, which DB agreed to take for action.  She also asked if cars could be stopped from parking in the ‘passing places’ on The Bunny.  Councillors suggested placing ‘No Parking’ signs there; clerk to follow up. ACTION:
Cllr Burnfield,
Clerk
10. Date of Next Meeting:  Monday 20th November 2017 at 7:30pm  
  Cheques Signed:

038 - Came & Co - Annual insurance renewal - £967.15
039 - SSE - Electricity supply (2nd qtr) - £75.64
040 - SSE Contracting - Street lights maintenance (2nd qtr) - £182.83
041 - Bulpitt Print Ltd - Printing Newsletter 232 - £196.10
042 - TVBC - Rec Ground planning app - £97.50
043 - Test Valley School - Annual pupil prize - £35.00
044 - Royal British Legion - Remembrance Day wreath - £100.00

 
  The Chairman closed the meeting at 21:05  
  Download the pdf version of the Longstock Parish Council Meeting Minutes